Instructions for Authors


For each of the tasks it participated in, each group is asked to submit a report describing the experiments (in pdf form).

In addition to the pdf paper itself, also an extended Abstract must be submitted which summarizes the main details and results of the experiments. This abstract is MANDATORY and will be used to produce the CLEF 2012 Book of Abstracts. We may not be able to include your paper in the Book of Abstracts if you do not provide the text of the abstract as requested.

Please remember that the absolute deadline for receiving the final electronic versions of all papers is set to August 17 2012, 11:59 pm - midnight - Central European Summer Time.

Both electronic Working Notes papers and printed Abstracts will be organized according to the Labs. If one group participates in more than one Lab, separate reports are to be submitted. Moreover, for those Labs which are subdivided in more tasks, separate reports for the different task(s) are to be provided.

The publications will be divided into the following main sections (and sub-sections):

  1. Cultural Heritage in CLEF - CHiC (Ad-hoc Retrieval, Variability, Semantic Enrichment)
  2. Information Retrieval in the Intellectual Property Domain - CLEF-IP (Passage retrieval starting from claims, Matching claim to description in a single document, Flowchart Recognition, Chemical Structure Recognition)
  3. The CLEF Cross Language Image Retrieval Track - ImageCLEF (Medical Image Classification and Retrieval, Photo Annotation and Retrieval, Plant identification, Robot Vision)
  4. Initiative for the Evaluation of XML Retrieval - INEX (Social Book Search, Linked Data, Tweet Contextualization, Relevance Feedback, Snippet Retrieval)
  5. Uncovering Plagiarism, Authorship and Social Software Misuse - PAN (Plagiarism Detection, Author Identification, Quality Flaw Prediction in Wikipedia)
  6. Question Answering for Machine Reading Evaluation - QA4MRE (QA4MRE Main Task, Processing Modality and Negation for Machine Reading, Machine Reading of Biomedical Texts about Alzheimer)
  7. Online Reputation Management Systems - RepLab (Profiling, Monitoring)
  8. Cross-Language Evaluation of Methods, Applications, and Resources for eHealth Document Analysis - CLEFeHealth 2012 Workshop
In summary, for each Lab sub-task in which your group participated, two files must be uploaded:
  • - the full paper in pdf form
  • - an extended abstract in .doc form

Guidelines for Extended Abstracts

Language: English

Format: documents must be formatted according to the following template

Max. length: the abstract should be no longer than 400 words and should be as complete as possible. It should provide the main details of your experiments including at least the following information:
  • Title
  • Authors
  • Affiliations
  • Email addresses of all authors
  • Body of text. This should contain information on:
    • tasks performed
    • main objectives of experiments
    • approach(es) used
    • resources employed
    • results obtained

Guidelines for Working Notes Full Papers

Language: English

Format: technical reports must be formatted according Springer Instructions for Authors which can be found on the Springer website; the style sheets are available as Word and Latex files:

Max. length: the paper should not exceed 12 pages (but as they are published only electronically, the length is not too important) The full paper should contain the information requested in the extended abstract but with more detail and discussion.

Submission of papers and abstracts is to be done electronically through the Easychair system. You will be directed to the Easychair log-in page after you have filled in the survey form.

Using EasyChair for Paper Submission

    1. Authors must log in using their own username and password. If you don't already have an Easychair account, you will find the instructions to obtain one on the same page.
    2. Once you have logged in, click on ├ČNew Submission├«, select the correct Lab and sub-task and then follow the instructions to submit your paper.

Please remember that we just request the pdf version of your paper (we do NOT need source files and copyright forms), and a .doc file for the extended abstract uploaded as an attachment.